Accounting
Intro to UT Accounting
UT Accounting Applications (DEFINE/FRMS)
- Overview of DEFINE and FRMS accounting applications
- A training video is also available here.
Financial Fundamentals
Helpful DEFINE Screens
- GB1 - Individual account balance year to date and info
- GB2 - Budget group balances (All sub-account balances displayed)
- GB4 - List of all accounts within a specific unit code
- GBS - List of authorized signers on an account
- CA3 - In-depth information of budget group
- GE1 - Encumbrances on an account
- GG1 - Travel - Maximum State Allowances
- GG5 - Unit Codes - code order
- GG8 - Object Codes - code order (have a code, searching for its name)
- GG9 - Object Codes - keyword order (searching for code by keyword)
- GT1 - Search transactions by account and date: 1) Use PF3 for additional search options; 2) Admin Applications: https://utdirect.utexas.edu/acct/gen/trans/trans.WBX
- GT5 - Transactions by DTN (can limit further by entering account #)
- GT6 - Transactions by Document ID
- GT9 - Transactions by Vendor ID
- GO7 - Object Codes permitted on an account: 1) Voucher number - A unique seven-character number assigned to a voucher when it is final approved. Consists of one alpha character followed by six automatically generated numeric characters. The alpha character indicated the type of voucher: L - Local check was cut for payment; S - State warrant was cut for payment; C - Cash received; B - Balance forward entry; R - Year-end adjusting entry; O - Material encumbrance; T - Interdepartmental transfer; J - Does not fall into one of the categories listed above\
- GG3 - Vendor addresses by Name
- GG4 - Vendor addresses by EID
- UV4 - Display Admin Views for Account: Helpful for endowments that are housed in COLA (DLA)
Other Helpful Commands
- PF1 - List of commands on current page
- PF2 - Page forward
- PF4- Page back
- PF6 - Help on current page
- ? - In any field for help on functions of on a particular field